The RIGOUR of our search process
enables us to always find the right candidate for our
client – within Canada or internationally. RESULTS
of our search process always exceed or – as a
minimum – meet the expectations of our clients
and this is the raison d’être of our 1-year
- Client Needs and Candidate
Critical to a successful search is a solid understanding
of our client’s organization, environment,
management objectives, leadership style and desired
In the development of an Ideal Candidate Profile
outlining the required professional competencies
and qualifications and the desired personal characteristics
of candidates, we will sometimes recommend a creative
consultative process. Developed by our President,
Mr. Jean Leroux, it is based on the widely accepted
US Centre for Creative Leadership model
and adapted to our Canadian business context.
Translation costs for the Ideal
Candidate Profile and the summary of the document
are completely covered by Affex Executive Search
and are not passed on to the client.
- Search Strategy and
A specific Search Strategy is outlined and a strategic
search map prepared. It includes the selection criteria,
appropriate sources of potential candidates, a compensation
and benefits fact sheet, an advertising strategy
and budget where applicable and a search timetable.
The map is presented in written form to the client
for review. A professional search, as a rule of
thumb, takes from 6 to 8 weeks, from start of search
Our approach is targeted to the
client’s needs, systematic and thorough. It
attempts to satisfy all rules of fairness and public
scrutiny. It relies on the logic established in
the Search Strategy, our comprehensive candidate
database and a wide network of professional contacts.
The full-time Research Director and the Project
Manager work in close collaboration in the same
office. It is not unusual for a search to involve
250 or 300 or more direct, proactive contacts. The
Project Manager does not delegate the work to other
partners or to the Research Director. He is in direct
contact with candidates and the client on a continuous
If the Search Strategy includes
soliciting applicants through newspaper or web site
advertising, Affex Executive Search will
work with the client to ensure appropriate wording
and placement of ads. We will design, write and
place all advertisements and notices. All responses
will be handled by Affex Executive Search.
Translation costs for the advertisements
will be completely assumed by Affex Executive
Search and will not be passed on to the client.
Once qualified, potential candidates
are identified and screened, they are contacted
for an initial assessment. These confidential, in-depth
preliminary interviews allow us to obtain a thorough
understanding of their experience, accomplishments,
level of interest, and potential “fit”
with the client. From our initial list, some 5-10
will emerge as strong candidates with the interest
and proven management talent required for initial
consideration – the “Long List”.
Regular updates will be provided
to the client Lead Manager, at all stages of the
process. The Manager’s active input is encouraged
throughout. Any potential internal candidates are
treated with the utmost tact and integrity.
candidates to clients & Candidate selection
Once the preliminary interviews
with candidates are complete, the “Long List”
of qualified candidates will be presented to the
client Lead Manager. A complete report is presented
including resumes of the ‘Long list’,
recap of experience and qualifications and general
observations on candidates.
When necessary, Affex Executive
Search will translate the report in both official
languages at its own cost and will not pass on the
cost to the client.
Four to five candidates are normally
selected to form the “Short list” and
proceed to the final stage of the search process.
Once a “Short list”
of candidates has been identified, interviews are
scheduled promptly. We assist with the interviewing
process in many ways. This usually involves coordinating
the logistics of the interviews (we encourage holding
interviews in our board room in Ottawa or Gatineau);
preparation of the interview questions (in both
languages when necessary), attending the interviews
as observer, coaching on the process, debriefing
and discussion. Each candidate is debriefed immediately
following the interview and kept informed of the
process at all stages.
Affex Executive Search
also develops a full-scale, targeted rating system
for each set of interviews, for the benefit of Selection
Once all interviews are complete,
a full discussion and analysis on candidates presented
We sometimes recommend that an
independent psychometric assessment be conducted
on the finalist before an offer is extended. This
type of evaluation may offer additional insight
into a candidate’s traits, abilities, skills
and interests. Affex Executive Search will
be pleased to assist with a choice of recommended
psychologists and firms specializing in such assessments.
and Contract Negotiations
At this point Affex Executive
Search maintains a consultative role but will
assist in all facets related to reference audits,
the job offer and contract negotiations, ensuring
the mutually satisfactory conclusion of the selection
process. We will conduct specific reference audits
on behalf of the client if requested.
Affex Executive Search
will provide a confidential, written report on reference
audits to the Lead Manager if requested, at no additional
Affex Executive Search
follows up with the client on a regular basis and
with the successful candidate, for one full year
after hiring. We also offer a complete guarantee
in the event that it becomes necessary to terminate
the successful candidate for performance reasons
within one year of hire, or if a candidate leaves
on his or her own. We will redo the search at no
cost but out-of-pocket expenses normally involved
with such a search will be billed to the client.
Our fees are competitive, and are quoted on a non-contingent
flat fee basis. Fees are based on the expected time,
scope, difficulty and research efforts required
to complete the assignment.
In the event that two identical searches were to
be conducted simultaneously, the second of these
searches would be billed at 50% of the initial fixed
fee per search.